You haven’t said where you are, there’s no point me giving you a bar at Lands End if you’re in John O’ Groats : ). Also remember there’s no such thing as a free night as some one will be paying in time organising, buying music, maintaining the gear. These are the hidden cost some people don’t think about.
To get a free room depends on the night you’re looking, how many people will be attending and how much they (the bar) can make when it comes to small clubs/bars. You have to remember that early in week (Sun/Wed) they will have a skeleton staff working (if they even open) as it’s quiet so if it was going to be busy at you’re party they would need more staff which is going to cost them. So let’s say each extra member of staff will be £50 x 2. The bar have to re-coup that before they even start to make a profit so they may expect you to cover that charge just in case your party flops. There’s also security to think about, if they’re expecting a certain amount of people they have to have door staff, well where I live they do. You haven’t said if you expect to use their sound equipment or you’re taking your own
Thursday to Saturday finding a club or bar in a centre for free is nearly impossible. I’ve done a few private parties in city bars at weekends (Fri/Sat) that have a side room for hire but the client has put money behind the bar for some free drinks and put food on. The last club party I did was on Sunday which the client got for free which started in the afternon and the manager was happy for it to go on until closing if the money kept flowing. However, I charge for a set time and then charge overtime by the hour. lol
A lot Pubs, some private hotels and social clubs have free functions rooms, some may charge a deposit only to cover any damges. Even then some may not want certain types of music played, regular nights, or they will may want access to be allowed for the normal everyday clients.
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